TERMS & CONDITIONS

01 Scope & Definitions

The Bengal Education & Employment Summit (BEES) 2026 is organized, managed, and curated exclusively by ADIHON Business Networks Pvt. Ltd. ("Organiser", "Company", "We", "Us").

Throughout these terms, the term "Participant" refers collectively to Delegates, Students, Jobseekers, Institutional Representatives, Exhibitors, Award Nominees, and Corporate Partners accessing the physical summit at Newtown Convention Centre, Kolkata, or using the official digital domain (futurereadybengal.com).

02 General Admission & Summit Code of Conduct

Admission to the summit premises is strictly regulated:

• Right of Admission: The Organiser reserves the absolute right to refuse entry or revoke credentials of any individual or entity whose conduct is disruptive, defamatory, hazardous, or contrary to the public interest, without entitlement to a refund.
• Accreditation & Badges: Official BEES 2026 Delegate badges or passes must be worn visibly at all times across summit halls, conference auditoriums, and exhibition zones. Badges are strictly non-transferable on-ground.
• Security Protocols: Attendees are subject to security screening, baggage scanning, and identity verification by authorized venue personnel at Newtown Convention Centre.
• Prohibited Materials: Hazardous goods, unauthorized promotional distribution, illegal substances, and recording equipment intended for commercial broadcast without accreditation are strictly prohibited.

03 Delegate Experience & Pass Entitlements

Delegates receive specific entitlements according to the registered pass category:

• Curated Sessions Access: Delegate pass holders receive authorized seating at keynote addresses, panel discussions, and recognition ceremonies.
• Opportunity Fair Access: While the Open Job & Opportunity Fair maintains general youth access, priority entry queues and networking interaction slots are reserved for accredited delegates.
• Summit Collateral: Official summit kits and delegate credentials are provided strictly while supplies last and subject to confirmed delegate clearance.
• Agenda Alterations: The Organiser reserves the right to adapt the summit agenda, keynote roster, and panel tracks due to logistical requirements without altering pass validity.

04 Institutional & Academia Participation

Universities, colleges, polytechnics, and vocational training bodies participating in BEES 2026 agree to the following conditions:

• Accredited Representation: Institutions must ensure that all faculty, placement officers, and student delegates representing them adhere to professional academic integrity.
• Exhibition Stalls: Institutions assigned booths in the Education Zone must keep their stalls operational throughout official summit hours. Subletting or sharing booth space without written approval is prohibited.
• MoU & Placement Tie-Ups: Memorandums of Understanding (MoUs) or corporate engagement dialogues facilitated during the summit are bilateral agreements between the respective institution and industry partner; the Organiser acts as an ecosystem facilitator and bears no contractual liability for subsequent execution.

05 Employers & Job Fair Governance

Corporates, startups, and recruitment bodies operating in the Employers Zone and Opportunity Fair must comply with ethical recruitment practices:

• No Candidate Charges: Participating employers and staffing agencies are strictly prohibited from charging candidates, students, or freshers any registration fees, interview fees, training charges, or security deposits. Violation will lead to immediate ejection and legal reporting.
• Data Handling Compliance: Candidate resumes and personal data accessed during the fair must be processed strictly for recruitment purposes in full compliance with the Digital Personal Data Protection (DPDP) Act 2023.
• Fair Hiring: Employers agree to maintain non-discriminatory hiring assessments respecting skill, qualification, and merit.

06 Corporate Partnerships & Sponsorships

Sponsorship tiers (Title Partner, Powered By, Associate Partner, Institutional Partner, Support Partner) are governed by the formal Partnership Prospectus and mutual service agreement:

• Category Exclusivity: Exclusivity applies only to agreed tier classifications (Tier 1 / Tier 2 / Tier 3) as specified in writing.
• Deliverables Execution: Logo positioning, LED display loops, session holding slides, and stage announcements will be executed strictly based on high-resolution assets furnished by the partner before the designated production cutoff dates.
• Payment Timelines: Partnership sponsorships must be settled per the milestone payment schedule. Failure to clear balances prior to the summit relieves the Organiser of deliverable obligations.

07 BEES Future Ready Awards & Nominations

Participation in the BEES Future Ready Awards 2026 is subject to rigorous evaluation standards:

• Nomination Fee: An official evaluation fee of ₹25,000 per category applies to cover administrative processing, verification scrutiny, and jury dossiers.
• Impartial Jury Discretion: The decisions of the independent evaluation council and jury panel are final and binding. No lobbying, appeals, or legal disputes regarding scoring or award winners will be entertained.
• Dossier Authenticity: Nominating organisations warrant that all factual claims, metrics, and accreditation data submitted in their nomination form are accurate and verifiable.
• No Guarantee of Award: Payment of the nomination fee does not guarantee receipt of an award, but ensures formal evaluation, category citation, and summit delegate credentials as outlined in the Prospectus.

08 Media, Photography & Broadcast Consent

By attending BEES 2026, all participants grant ADIHON Business Networks Pvt. Ltd. an irrevocable, worldwide, royalty-free license to capture photographs, audio, and video recordings across the summit venue.

The Organiser retains full rights to utilize these recordings for official post-event reports, promotional campaigns, television broadcast, streaming platforms, and social media coverage promoting #FutureReadyBengal.

09 Intellectual Property Rights

All trademarks, logos, service marks, graphics, editorial copy, and brand assets associated with "BEES", "Bengal Education & Employment Summit", "Future Ready Bengal", and the red square emblem are the exclusive intellectual property of ADIHON Business Networks Pvt. Ltd.

No attendee or third party may use, copy, reproduce, or display these marks without explicit written authorization from the Secretariat.

10 Limitation of Liability & Force Majeure

To the maximum extent permitted by applicable Indian law:

• The Organiser shall not be liable for any personal injury, loss of property, baggage theft, or indirect/consequential damages incurred at the summit venue.
• Force Majeure: The Organiser bears no liability for summit interruption, cancellation, or postponement caused by acts of God, extreme weather, pandemic directives, government regulations, civic strikes, or venue structural impairment. In such events, the provisions of our Cancellation & Refund Policy shall apply.

11 Jurisdiction & Dispute Resolution

These Terms and Conditions are governed by and construed in accordance with the substantive laws of the Republic of India. Any dispute, claim, or controversy arising out of or related to BEES 2026 shall be subject to the exclusive jurisdiction of the competent courts in Kolkata, West Bengal.