CANCELLATION & REFUND POLICY

01 Delegate Passes Cancellation & Substitution

Registration passes for conference sessions, networking lunch, and delegate access are governed by the following rules:

• Standard Pass Policy: Delegate registrations are strictly non-refundable once confirmed, as seat allocations, catering provisions, and summit kits are committed in advance.
• Free Delegate Substitution: If a registered delegate cannot attend in person, they may transfer their pass to a colleague, faculty member, or peer at no extra charge by notifying the Secretariat in writing at info@futurereadybengal.com at least 5 days prior to the summit commencement.
• No-Shows: Failure to attend the summit on the scheduled dates without prior written notice forfeits all entitlements, and no refunds or credit notes will be issued.

02 Exhibition Stalls (Education & Employer Zones)

Cancellations by institutions or corporates booking exhibition stall spaces are subject to layout lock-in and physical fabrication costs:

Stall cancellations must be formally communicated on official institutional/company letterhead via email to the Secretariat.

03 Corporate Partnerships & Sponsorships

Partnership agreements (Title Partner, Powered By Partner, Associate Partner, Institutional Partner, Support Partner) involve extensive advance deliverables across digital media, print, stage LED displays, and media tie-ups:

• Signed Contract Governance: All corporate partnerships are strictly governed by the mutual Partnership Agreement executed with ADIHON Business Networks Pvt. Ltd.
• Advance Commitments: Once creative assets, hoarding bookings, and stage collateral production have been commissioned, advance payments become strictly non-refundable.
• Milestone Payments: Failure of a partner to fulfill scheduled payment tranches entitles the Organiser to reassign category exclusivity without obligation to refund prior installments.

04 BEES Future Ready Awards & Nominations

Regulations regarding the official awards recognition segment:

• Non-Refundable Evaluation Fee: The nomination fee of ₹25,000 per category is purely an administrative processing and dossier evaluation fee paid to the assessment committee.
• Outcome Independent: The nomination fee is 100% non-refundable regardless of whether the nominating organisation is shortlisted, unselected, or crowned winner by the jury council.
• Duplicate Submissions: If a duplicate nomination fee is processed in error for the same category, a full refund of the duplicate amount will be initiated upon verification within 10 banking days.

05 Summit Postponement & Force Majeure

In the unforeseen event that the summit cannot proceed as scheduled due to circumstances beyond the reasonable control of the Organiser (including but not limited to governmental advisories, election code restrictions, severe weather emergencies, natural disasters, national mourning, or convention centre structural emergencies):

• Automatic Roll-Over: All confirmed delegate passes, institutional booth bookings, sponsorship entitlements, and award nominations will be automatically transferred in full to the rescheduled summit dates without any deductions or price escalation.
• Definitive Cancellation: In the highly unlikely event that BEES 2026 is cancelled entirely without any rescheduled dates, the Organiser shall process refunds for gate entry passes within 30 business days, minus non-recoverable statutory banking charges.

06 Refund Processing Method & Timelines

Where a refund is sanctioned in writing by the Executive Secretariat:

• Refunds will be credited exclusively to the original bank account, corporate account, credit card, or UPI ID used during the initial transaction. Cash refunds are strictly prohibited.
• Approved refunds are processed within 14 to 30 business days from the date of formal approval by the finance desk.